SOLE SOURCE PROCUREMENT FOR

RECONFIGURE GIS DATABASES

Dated: April 20, 2020

The City of Gallup, New Mexico has determined that the following unique equipment and service requires specialized knowledge, manufacture, skills, function, application and interchangeability with existing equipment and integration with existing software, that only manufacturer can provide.

A description of the required function that substantiates the sole source determination is as follows:

Reconfigure services to include review, conversion, correction, and organization of the water/wastewater data which consists of exported databases, Excel spreadsheets, and GIS databases for Lucity Inc. to import into the Asset Management System. Correspondence with Lucity Inc., the City of Gallup IT, GIS, and Water/Wastewater departments to determine data format required to populate the Asset Management System.  Delivery/Upload of completed data to Lucity for completion of project.

Contract details and the required statutory information is below:

(1) Prospective Contractor: Rick Padilla, Padilla Family Builders LLC

(2) Amount of prospective contract $8000 (includes NMGRT)

(3) Reconfiguration of GIS Databases

To ensure that Procurement procedures are conducted in a fair and impartial manner, all qualified vendors are notified of the City’s intent to award a Sole source contract. Qualified vendors and interested parties have an opportunity to submit evidence that more than one firm has the requisite ability to perform contract services prior to the proposed award date. If evidence presented reveals that more than one source is available to perform the contract, the City may issue a competitive solicitation.

Interested parties must submit thorough and comprehensive evidence, in writing by 5:00 p.m. on May 5, 2020 (fifteen days from date of this notification). Interested firms shall send their evidence in response to this notification in writing via facsimile, email, standard postal mail, or express courier to the attention of Frances Rodriguez, CPPB, City of Gallup P.O. Box 1270, Gallup NM 87305 (Mailing address) or 110 W. Aztec Avenue, Gallup NM 87301 (Physical address).  Email fax number 888-920-0611.