AGENDA

GALLUP CITY COUNCIL
REGULAR MEETING
TUESDAY, OCTOBER 13, 2020; 6:00 P.M.
 

City Seal 1C_Turquoise

Louie Bonaguidi, Mayor

  Linda Garcia, Councilor, Dist. 1       Michael Schaaf, Councilor, Dist. 2
Yogash Kumar, Councilor, Dist. 3       Fran Palochak, Councilor, Dist. 4

Maryann Ustick, City Manager
Curtis Hayes, City Attorney

PUBLIC NOTICE:  In accordance with the public health order issued by the New Mexico Department of Health, the meeting will be physically closed to the public; however, it will be accessible via the following technology service:

Facebook Live stream through the City of Gallup's Facebook Page:
https://www.facebook.com/CityOfGallup/

Members of the public may submit comments on non-agenda items.  Please call 863-1254 to leave your name and a return phone number.

A.

Pledge of Allegiance

The members of the body and the public are invited to recite the Pledge of Allegiance.
B.

Roll Call

C.

Approval of Minutes

Regular Meeting of September 22, 2020
D.

Discussion/Action Topics

1.

Budget Adjustment and Approval for Professional Engineering Services

Staff has requested a proposal from the Department's contract Professional Electrical Engineer firm, T & D Services, to accomplish a study of how to serve the Mendoza substation from Public Service of New Mexico (PNM) transmission lines, rather than Tri-State Generation and Transmission Association (T-S)  transmission lines.  T-S calculates their transmission wheeling rates much differently than PNM. For example, the Palo Verde nuclear plant had an increase in pricing from $40 per megawatt to $400 per megawatt on one hour of one day. Thus, the City's August bill from T-S was $60,725. The July bill from T-S was $50,105 for the same services.
The departments power scheduling consultant has advised that getting away from T-S entirely could save the City up to $700,000 per year.
Staff is asking for a budget adjustment in the amount of $95,000.00, which includes GRT and a small contingency of $4,775.00, and approval of a proposal from our contract professional engineering services consultants to study a pathway to connect our Mendoza substation to the alternative PNM transmission system. The cost of this proposed study will be $90,224.31 including GRT.
Fiscal Impact:
A transfer of available funds from Account 507 Reserve Balance into Account 507-6061-442-45-30.
Recommendation:
Staff recommends approval of the budget adjustment and the proposed transmission study.
Speaker's Name
John Wheeler
2.

Budget Adjustment for Installation of SCADA Equipment

Council Approved the purchase of new Supervisory Control and Data Acquisition (SCADA) equipment at your September 8th Council meeting. For the installation of that equipment, Staff recommended to the Purchasing Department, a "sole source" application for the installation of the equipment by Transmission and Distribution Services, LLC of Albuquerque. Staff wanted an engineering firm that was close to Gallup; in an emergency could be here to help troubleshoot within a matter of hours; would have first hand knowledge of the wiring schematic and equipment; and, would not require an annual maintenance contract which would only provide telephone support. That is the situation we have been suffering since an engineering firm from Georgia was selected for SCADA development several years ago.

Staff is recommending a Budget Adjustment in the Amount of $335,000.00, which includes GRT and a small contingency of $3,185, from the Fund Reserves in Account 507 into Project Number JU1510 in  account 307-6061-442-45-30.

Staff is further recommending the approval of the Sole Source Contract for the installation of the SCADA equipment to Transmission and Distribution Services, LLC.   
Fiscal Impact:
See Above
Recommendation:
Staff recommends approval of this budget adjustment and the sole source contract.
Speaker's Name
John Wheeler
3.

Purchase of Steel Structures for Allison Substation

Staff requested and has acquired bids for the purchase of steel structures for the Allison substation. Only two bids were received. One from V & S Schuler and the other from Klute, Inc. Upon engineering review, the bid from V & S Schuler proved to meet all qualifications and was the low bidder in the amount of $96,478.00. Delivery times vary from 5 to 12 weeks. Staff will add to the quoted price, GRT in the amount of $8,020 bringing the total to $104,498.00. Staff is recommending the award of the bid to V & S Schuler in the amount of $104,498.00.
Fiscal Impact:
There is no fiscal impact as funds are available for Project Number CI1771 in Account Number 307-6061-442-48-99.
Recommendation:
Staff recommends approval of the purchase of steel structures from V & S Schuler.
Speaker's Name
John Wheeler
E.

Comments by Public on Non-Agenda Items

The public is invited to comment on matters not appearing on the published meeting agenda.
F.

Comments by Mayor and City Councilors

G.

Comments by City Manager and City Attorney

H.

Motion to Adjourn

 Pursuant to the “Open Meetings Act”, NMSA 1978, Section 10-15-1 through 10-15-4 of the State of New Mexico, this Agenda was posted at a place freely accessible to the public 72 hours in advance of the scheduled meeting.