Members of the public are invited to comment on matters not appearing on the meeting agenda.  A time limit of two (2) minutes per person will be allowed.

Recovery Day, Saturday, September 16, 2023

This is a presentation item only.  The City of Gallup has funds invested as part of our cash management policies with LPL Financial.  A representative from LPL Financial will present investment information on the City of Gallup's funds.

These items are placed on the Consent Agenda so City Council can designate by unanimous consent those routine items they wish to be approved or acknowledged by one motion.  If any item does not meet the approval of all Council members or if a citizen so requests, it will be heard as a separate item.

Action Needed:

Motion to approve or acknowledge Items 1-3 on the Consent Agenda by unanimous vote:

August 8, 2023 Work Session and Regular Meeting

August 21, 2023 Work Session

August 22, 2023 Regular Meeting 

Gallup High School is requesting  approval of the closure of Aztec Avenue from 8th Street to Puerco Drive for their 2023 Homecoming Parade.  The proposed street closure is set in accordance with the standardized parade route established by the City Council.  The parade setup is scheduled for 4:00 p.m. and the parade will begin at 4:30 p.m.

During the August 2023 Lodger's Tax Committee meeting, two applications were approved. The Tourism Office is requesting City Council approval to fund the marketing plans of these events using the Lodger's Tax Grant Program. Sufficient budget exists to fully fund both applications if approved by Council. 

42nd Annual Red Rock Balloon Rally (Dec. 1-3, 2023)

This is one of Gallup's longstanding annual events, and is also billed as "the most scenic hot-air balloon event in North America." The event will include a pilot reception, mass ascension from Fox Run Golf Course and Red Rock Park, Red Rock Run, a Christmas parade, Ballominaria, and several other items on the schedule. The organizer plans for 75-100 volunteers and anticipates about 12,000 in attendance. The applicant was awarded $35,000 for the 2022 event and is requesting the same amount for the 2023 event. 

13th Annual Four Corners Invitational Youth Football Championships (Nov. 4-5, 2023)

The Tony Dorsett Touchdown Youth Football League (TDFL) invites teams from across the region to compete at six football fields in Gallup. This tournament gives youth players from the Four Corners region and beyond the opportunity to play in a competitive setting. The organizer is planning for about 75 volunteers and expects over 6,000 in attendance. The applicant was awarded $21,000 for the 2022 event and is requesting the same funding for the 2023 event. 

Pursuant to its inherent powers and NMSA 3-54-1, the City has negotiated an agreement for the sale of its property located at 2442 E. Aztec Ave. (the "Property") to buyers Matthew Jensen and Stephanie Rodriguez on terms including the following:  (1) the purchase price will be $200,000.00 (by appraisal dated July 20, 2023, the Property was valued at $120,000); (2) closing will occur on or after October 30, 2023, but no later than November 15, 2023; (3) conveyance will occur by special warranty deed; (4) the City will pay a commission to the buyers' broker of $2,000, with any remaining commission owed being the responsibility of the buyers; and (5) other or additional terms and conditions attending the sale as appropriate in the judgment of the Interim City Manager and the City Attorney.

The Property currently serves as an auxiliary fire house.  No fire department personnel are stationed at the Property, and only a single truck is stored there.  The City receives $20,000 in state funding on an annual basis for the Property's auxiliary use; however, that funding will be preserved by relocating the auxiliary fire house to the former boxing club building on the City's north side.

If closed, the sale is expected to yield approximately $196,500 to the City, net of appraisal and commission expense.  The buyers intend to use the Property as a pharmaceutical supply facility, thus placing the property on the tax rolls and potentially yielding additional revenues.  A zoning change may be required for that purpose, and the buyers have consulted with planning and zoning personnel in that regard.

Pursuant to NMSA 3-54-1(D), the ordinance, if adopted, will not be effective until a forty five (45) day referendum period has expired.

During the budget process for FY 24 there are two expenditures that were not included in the approved funding.  I am requesting a budget adjustment from reserves for fund 101 in the amount of $550,000 to cover GRT fees and in fund 461 in the amount of $1,000 to cover loan fees.

The Street Department and Vehicle Shop is requesting a budget adjustment in the amount of $165,200.00 from the Vehicle / Equipment 375 Fund into Account # 375-1025-411.48-20 for the purchase of a new RTN55ETD3-PS 55-ton lowboy trailer. This new trailer will replace the Street Departments 2006 lowboy trailer that has major machinal and structural issues. This trailer is used daily during the paving season to transport the asphalt paver and milling machine to various locations within the city. This trailer is also used by the Vehicle Shop to transport various types of equipment and large trucks to Albuquerque for repairs that can’t be done locally.  

The Northwest New Mexico Council of Governments has assisted the City in submitting an application to the New Mexico Water Trust Board and New Mexico Finance Authority (NMFA) for financial assistance for the water distribution system that includes cast iron, asbestos cement, and ductile iron pipe replacement for which this application would hopefully fund phase one improvements both for current use and conjunctive use for the project.

This application requires that the Governing Body approve a resolution authorizing the submission of an application to the NMFA for its review and to further proceed with arrangement for financing the project. The application is for funding in the amount of $7,611,996.00 with a 20% match required. The match will be from Federal dollars from the Senate ear mark funding and the City of Gallup (local) funding. The City's match amount will be approximately $700,000.00. 

Recommendation:

Approve Resolution No. R2023-, authorizing submission of an application for financial assistance and project approval to the New Mexico Finance Authority for water distribution system replacement.