AGENDA

GALLUP CITY COUNCIL
REGULAR MEETING
TUESDAY, MARCH 9, 2021; 6:00 P.M.
 

City Seal 1C_Turquoise

Louie Bonaguidi, Mayor

  Linda Garcia, Councilor, Dist. 1       Michael Schaaf, Councilor, Dist. 2
Yogash Kumar, Councilor, Dist. 3       Fran Palochak, Councilor, Dist. 4

Maryann Ustick, City Manager
Curtis Hayes, City Attorney

PUBLIC NOTICE:  In accordance with the public health order issued by the New Mexico Department of Health, the meeting will be physically closed to the public; however, the meeting will be accessible via the following technology service:

Facebook Live stream through the City of Gallup's Facebook Page:
https://www.facebook.com/CityOfGallup/

Members of the public may submit comment on non-agenda items.  Please call 863-1254 to leave your name and a return phone number.


A.

Pledge of Allegiance

The members of the body and the public are invited to recite the Pledge of Allegiance.
B.

Roll Call

C.

Approval of Minutes

Regular Meeting of February 23, 2021
D.

Discussion/Action Topics

1.

Resolution No. R2021-9; Acceptance of State of New Mexico DFA Fund 89200 Capital Appropriation Project Grant Agreement for a new Public Safety Building

The Planning and Development Department is requesting that City Council accept the State of New Mexico Department of Finance and Administration, Fund 89200 Capital Appropriation Project Grant Agreement 20-E2625 for $1,501,000.00. 

The project that is the subject of this agreement is 20-E2625 for a total of $1,501,000.00, Appropriation Reversion Date: 30- JUN-24, Laws of 2020, Chapter 81, Section 35, Paragraph 281, One Million Five Hundred One Thousand Dollars ($1,501,000.00) to plan, design, construct, furnish and equip a public safety building in Gallup in McKinley County. 

Staff is requesting that City Council accept the grant agreement and approve a revenue and expenditure budget in the amount of $1,501,000.00. This is a 100% reimbursable grant with no required matching funds. 
Fiscal Impact:
Project revenue and expenditure budget in the amount of $1,501,000.00
Recommendation:
Approve Res. No. 2021-9, accept grant agreement, approve requested revenue and expenditure budget.
Speaker's Name
C.B. Strain
2.

Resolution No. R2021-10; Acceptance of State of New Mexico DFA Fund 89200 Capital Appropriation Project Grant Agreement for a new Regional Animal Shelter

The Planning and Development Department is requesting that City Council accept the State of New Mexico Department of Finance and Administration, Fund 89200 Capital Appropriation Project Grant Agreement 20-E2626 for $261,000.00. 

The project that is the subject of this agreement is 20-E2626 for a total of $261,000.00, Appropriation Reversion Date: 30- JUN-24, Laws of 2020, Chapter 81, Section 35, Paragraph 282, Two Hundred Sixty One Thousand Dollars ($261,000.00) to plan, design, construct, furnish and equip a regional animal shelter in Gallup in McKinley County. 

Staff is requesting that City Council accept the grant agreement and approve a revenue and expenditure budget in the amount of $261,000.00. This is a 100% reimbursable grant with no required matching funds. 
Fiscal Impact:
Project revenue and expenditure budget in the amount of $261,000.00.
Recommendation:
Approve Res. No. 2021-10, accept grant agreement, approve requested revenue and expenditure budget.
Speaker's Name
C.B. Strain
3.

Request for Budget Adjustment - Marguerite Franco Water Line Replacement Project, Design Costs

Replacement of a water line on Marguerite Franco Drive was scheduled in the next two years as part of the North McKinley Drive Neighborhood project.

The Public Works Department has slated Marguerite Franco Drive for a mill and overlay project this summer using State of New Mexico funding.

In order to work in conjunction with Public Works and save the City funding over the long term, the Water and Sanitation Department proposes to complete a design for the water line replacement of the Marguerite Franco Drive portion of the North McKinley Drive neighborhood project this spring.  The project would go out to bid in May 2021, with a construction beginning date of approximately the last week of June or first week of July, and a scheduled finish date of August 2021, which would allow for the mill and overlay of this street in September 2021.

As this project has not been approved via the ICIP budget process, yet, it would  require a budget adjustment of $46,000 for design work, bidding assistance and construction management, as seen in Attachment 1 to this agenda item.

Recommendation:
Staff recommends approval of a $46,000 budget adjustment for the Marguerite Franco Drive Water Line Replacement design, and addition of this project  to the ICIP schedule.
Fiscal Impact:
Budget adjustment of $46,000 from Water Enterprise Fund.
Recommendation:
Please see above.
Speaker's Name
Dennis Romero
4.

Budget Adjustment To Revenue And Expenditure For Octavia Fellin Public Library In The Amount $10,240.36

The City has been awarded funding from the State of New Mexico Department of Cultural Affairs in the amount of Eight-Thousand One-Hundred Thirty-Four Dollars and Twenty-Three Cents ($8,134.23) to support Recipient’s library collections; library staff salaries; library staff training; library equipment; or other operational expenditures associated with delivery of basic library services as defined in Section 4.5.2.7(B). Additionally, the City has received Two-Thousand One-Hundred and Six Dollars and Thirteen Cents $2,106.13 of CAREs Act funding to defray certain costs incurred by the library related to the Coronavirus. The total funding received is Ten-Thousand Two Hundred Forty Dollars and Thirty-Six Cents ($10,240.36).


Fiscal Impact:
A budget adjustment to revenue and expenditures in the amount of $10,240.36
Recommendation:
Approve budget adjustment to revenue and expenditures in the amount of $10,240.36
Speaker's Name
Tammi Moe
5.

Best of the Best FY2020 Closeout and Cancelation of the Best of the Best Rodeo in June 2021

On April 28, 2020 staff proposed canceling the Best of the Best Rodeo. At the time the estimated loss was $100,000. There was discussion about moving the event to August but with the pandemic, the event was not able to take place in 2020. Staff is requesting to close out the Best of the Best project for FY2020. Total loss for the Best of the Best in 2020 was $77,491.52. $64,771.52 will come from the general fund reserves and $12,720.00 from Lodgers Tax.

Due to the ongoing pandemic, current health orders limiting large gatherings and due to the need to contract for event management and advertise, market, register participants, manage campground COVID safety practices and reservations, collect fees and purchase supplies, prizes and hire seasonal employees. If the event ultimately cannot go forward, then all fees will have to be refunded. If the event is limited in capacity, which is likely, then fee revenue will not support this event. Staff is recommending canceling the Best of the Best Rodeo in June 2021.

Fiscal Impact:
$64,771.52 from the general fund reserves and $12,720.00 from Lodgers Tax.
Recommendation:
Approval to closeout FY20 Best of the Best Rodeo and cancel the Best of the Best Rodeo in June 2021
Speaker's Name
JM DeYoung
E.

Comments by Public on Non-Agenda Items

The public is invited to comment on matters not appearing on the published meeting agenda.
F.

Comments by Mayor and City Councilors

G.

Comments by City Manager and City Attorney

H.

Motion to Adjourn

 Pursuant to the “Open Meetings Act”, NMSA 1978, Section 10-15-1 through 10-15-4 of the State of New Mexico, this Agenda was posted at a place freely accessible to the public 72 hours in advance of the scheduled meeting.