Request for Retroactive Approval of Emergency Procurement - Rt 66/Ford Waterline Repair
During the evening of January 24th, a 6-inch waterline running along NM118 (Rt 66) from the intersection of NM118 and Ford some 400-feet to the west experienced a series of breaks, rendering this section of the line irreperable and requiring a replacement of this section.
Council had approved a line replacement project for this line for this fiscal year in Project JU1844 (Item 306-6063-444.48-99) in the amount of $432,000. A design was completed and bid package was in the process of being assembled for a larger section of line when this failure occured.
After assessing the situation on January 24th, the Water and Sanitation Department (WSD) requested permission to move forward with an emergency procurement to replace up to 400-feet of this line. Murphy Builders, of Gallup, NM, was the only contractor that was responsive to numerous phone calls made to contractors in the area for this work.
The WSD tasked DePauli Engineering Services, who is the engineer of record for the NM118 Waterline Replacement Project, to develop a scope of work and bid sheet for Murphy Builders to use in compiling a cost proposal for this job in the amount of $186,961.91 (Attachment 1).
Materials were supplied by the WSD for the work, and Murphy Builders provided the equipment and labor for the replacement of this portion of the work. The justification for emergency procurement is under review and will be provided to Council prior to the February 11 meeting.
Remaining Project JU1844 funds will be used to bid out the remaining portion of the project this spring.
Staff requests retroactive approval of $186,961.91 from Project JU1844 for this work.
Staff recommends retroactive approval to use $186,961.91 to pay for costs associated with this emergent work.
- Fiscal Impact:
- Expenditure of $186,961.91 from Project JU1844 (Item 306-6063-444.48-99) for this emergency work.
- Please see above.
- Speaker's Name
- Dennis Romero