AGENDA

GALLUP CITY COUNCIL
REGULAR MEETING
TUESDAY, FEBRUARY 25, 2020; 6:00 P.M.

CITY COUNCIL CHAMBERS

City Seal 1C_Turquoise

Jackie McKinney, Mayor

  Linda Garcia, Councilor, Dist. 1       Allan Landavazo, Councilor, Dist. 2
Yogash Kumar, Councilor, Dist. 3       Fran Palochak, Councilor, Dist. 4

Maryann Ustick, City Manager
Curtis Hayes, City Attorney




A.

Pledge of Allegiance

The members of the body and the public are invited to recite the Pledge of Allegiance.
B.

Roll Call

C.

Discussion/Action Topics

1.

Regional Animal Shelter Programmatic Study Presentation

Summary:  Attached for the City Council's review and approval is the programmatic feasibility study for a new Regional Animal Shelter.  The proposed project will replace the existing Animal Shelter one day.

Fiscal Impact:  None at this time.

Recommendation:  None.  City Council needs to select a proposed site; so, Staff can proceed with planning for property acquisition.
Fiscal Impact:
See Comments Above.
Recommendation:
See Comments Above.
Speaker's Name
Stanley Henderson - Public Works Director
2.

Burke Ave Traffic Calming Study

Summay:  Interest has been expressed by the Mayor on behalf of the local neighborhood for a traffic calming study of Burke Drive from Utah Circle to Aztec Avenue.  To that end, a proposal has been solicited from Civil Transformations of Albuquerque, NM (CTA).

Fiscal Impact:  Proposed study is an unprogrammed budget, and it is not part of the 2019-2020 Community Improvement Plan.  CTA has submitted a proposal for $12,600 + $992.25 (7.875% ABQ NMGRT) = $13,592.25; say $13,600.  (See Attachment (A).)  Funding has been identified in the General Fund balance.

Recommendation:  
  • Create a project line item within the City's 19-2020 budget.
  • Approve the transfer of $13,600 from the General Fund balance into the project line item.
  • Approve the expenditure of $13,600 for the project as identified above.
Fiscal Impact:
See Comments Above.
Recommendation:
See Comments Above.
Speaker's Name
Stanley Henderson - Public Works Director
3.

Ordinance No. C2020-2; An Ordinance Amending the Membership Requirements of the Indigenous Peoples Commission

The current Indigenous Peoples Commission Ordinance provides for a board consisting of 5 voting members with 3 residents from the county and 2 residents from the city.  The new ordinance would make the residency requirements less restrictive by requiring the commission members to be "residents of New Mexico within Gallup and McKinley County."
Fiscal Impact:
None.
Recommendation:
Approve Ordinance No. C2020-2.
Speaker's Name
Al Abeita, City Clerk
4.

Request for Retroactive Approval of Emergency Procurement - Rt 66/Ford Waterline Repair

During the evening of January 24th, a 6-inch waterline running along NM118 (Rt 66) from the intersection of NM118 and Ford some 400-feet to the west experienced a series of breaks, rendering this section of the line irreperable and requiring a replacement of this section.

Council had approved a line replacement project for this line for this fiscal year in Project JU1844 (Item 306-6063-444.48-99) in the amount of $432,000.  A design was completed and bid package was in the process of being assembled for a larger section of line when this failure occured.  

After assessing the situation on January 24th, the Water and Sanitation Department (WSD) requested permission to move forward with an emergency procurement to replace up to 400-feet of this line.  Murphy Builders, of Gallup, NM, was the only contractor that was responsive to numerous phone calls made to contractors in the area for this work.

The WSD tasked DePauli Engineering Services, who is the engineer of record for the NM118 Waterline Replacement Project, to develop a scope of work and bid sheet for Murphy Builders to use in compiling a cost proposal for this job in the amount of $186,961.91 (Attachment 1).

Materials were supplied by the WSD for the work, and Murphy Builders provided the equipment and labor for the replacement of this portion of the work.  The justification for emergency procurement is under review and will be provided to Council prior to the February 11 meeting.

Remaining Project JU1844 funds will be used to bid out the remaining portion of the project this spring.

Staff requests retroactive approval of $186,961.91 from Project JU1844 for this work.

Recommendation:
Staff recommends retroactive approval to use $186,961.91 to pay for costs associated with this emergent work.
Fiscal Impact:
Expenditure of $186,961.91 from Project JU1844 (Item 306-6063-444.48-99) for this emergency work.
Recommendation:
Please see above.
Speaker's Name
Dennis Romero
5.

Approval Of Part 4 of 5 Lodgers Tax Grants FY20

The Lodgers Tax Committee met on January 20, 2020 to discuss applications for the fourth (out of five) deadline for grants in FY20.  

The Lodgers Tax Committee recommends approval of funding as follows:
  • Lion's Club Multi-District Convention $4,000
  • Lion's Club Annual Open Rodeo $25,000
  • Manuelito Children's Home Memorial Day 5K $5,000
The lodgers tax committee recommends approval in the amount of $34,000 of the remaining un-allocated grant funds.  This will leave 15,629.02 for remaining FY20 events. The final deadline for FY20 events is March 6, 2020. Additional funding may become available as funds not used by events in the first two quarters of the fiscal year will be returned to the fund.  
Fiscal Impact:
$34,000 of budgeted funding for grants to sub-recipients
Recommendation:
Approval of award for $34,000 in Lodgers Tax Grant Funding
Speaker's Name
Jennifer Lazarz
D.

Presentation and Information Items

1.

City of Gallup Behavioral Health Quarterly Reports

A quarterly update on the City of Gallup Behavioral Health Programs. 
Fiscal Impact:
None
Recommendation:
Presentation only
Speaker's Name
Debra L. Martinez and Sindy Bolanos-Sacoman
2.

Strategic Plan Update

Each year the City of Gallup develops a strategic plan to help guide staff and track deliverables for the community.  Jon DeYoung, Assistant City Manager, will provide an update of the plan.
Fiscal Impact:
None
Recommendation:
None
Speaker's Name
Jon DeYoung
3.

Report on Housing Needs and New Initiatives

Richard Kontz, Executive Director of the Gallup Housing Authority (GHA), will present a report on housing needs from GHA's perspective and new initiatives being pursued by GHA regarding homeownership and other non-federal initiatives.  
Fiscal Impact:
None - presentation item.
Recommendation:
None - presentation item.
Speaker's Name
Richard Kontz
E.

Comments by Public on Non-Agenda Items

The public is invited to comment on matters not appearing on the published meeting agenda.
F.

Comments by Mayor and City Councilors

G.

Comments by City Manager and City Attorney

H.

Motion to Adjourn

Auxiliary aides for the disabled are available upon request.  Please contact Alfred Abeita, City Clerk, at 505-863-1254 at least (1) week prior to the meeting or as soon as possible in advance of the meeting to make any necessary arrangements.

 Pursuant to the “Open Meetings Act”, NMSA 1978, Section 10-15-1 through 10-15-4 of the State of New Mexico, this Agenda was posted at a place freely accessible to the public 72 hours in advance of the scheduled meeting.