Purchasing

The Purchasing Division is the central buying agency for the City of Gallup, and is responsible for the procurement of goods and services in accordance with the city charter and the city's Purchasing Ordinance and Regulations.


Mission Statement

The Purchasing Division's goal is to provide city departments with a central location for purchasing goods, equipment, and services, while encouraging an atmosphere of fairness, honesty, and integrity in dealing with customers, suppliers, and staff. Our goal is to spend the city taxpayer's money wisely so that maximum value is obtained for its limited financial resources.


Vendor/Bid Notifications

The City of Gallup has partnered with OpenGov and is excited to announce our transition from a paper-based bid solicitation process to a fully automated, web-based electronic bidding and vendor management system. Below are the bids and proposals currently being solicited and the corresponding closing dates for each. Our new e-Procurement Portal will allow interested parties to do the following:

 

  • Register to bid and receive notifications of future opportunities in the e-Procurement Portal by selecting Subscribe to create an account.
  • Follow updates to existing solicitations by finding the solicitation and clicking the Follow button. This will allow all interested parties to receive amendments and addenda automatically.
  • Submit questions and receive answers for open solicitations.
  • Guide vendors through the process of responding electronically to RFPs, bids, etc. to ensure submissions have been accurately completed.
  • Ultimately, be your one location for all bid opportunities issued by the type.

 

To get started, click here to sign up. You’ll receive an email to activate your account. For more information about how to register, please see our help file here.

 

THERE IS NO COST FOR VENDORS TO REGISTER WITH OpenGov.



Procurement Thresholds

Level

Dollar Threshold

Method of Solicitation

Authority to Approve

Level One:

Small Purchases

Individual Item and/or
Total Purchase $0.01-$1000 Local Vendors Only

Field Purchase Orders, P-Card. No competitive quotes required.  

Department Director or Designee

Level Two:

Small Purchases

Individual Item and/or Total Purchase $0.01-$1,000 Non-Local Vendors

Requisition required. Best obtainable price; no competitive quotes required. 

Department Director or Designee 

Level Three:

Small Purchases

Individual Item and/or Total Purchase $1,000 and over and less than $5,000.00

Requisition required. Best obtainable price; no competitive quotes required. 

Department Director or Designee AND Purchasing Director

Level Four:

Small Purchases

Individual Item and/or Total Purchase $5,000.00 and over and less than $40,000.00

Requisition required. Three Written Quotes Required

Department Director or Designee AND Purchasing Director. Requires Council approval for capital items.

Level Five

Invitation to Bid

Individual Item and/or Total Purchase $40,000.00 and over

Formal Solicitation (ITB)

Department Director or Designee AND Purchasing Director. Requires Council approval for capital items.

Level Six:

Professional Services

Professional Service contracts in excess of $60,000

Request for Proposal (RFP)

Purchasing Director and City Manager. Requires Council approval