The City Clerk is an officer of the City, under the administrative direction of the City Manager. The position of City Clerk is a statutory position required by state law and the City Charter.

The City Clerk shall give notice of meetings, shall keep the journal of its proceedings, shall authenticate by his signature and record in full a book kept for the purpose of ordinances and resolutions and shall perform such other duties as shall be required by the City Charter or as otherwise required by law not in conflict with the charter. In addition to the statutory duties of the position, the City Clerk serves as records management officer and the election administrator.

Services

The City Clerk's services include:

• Posting all agendas, attending all meetings of the City Council, and keeping accurate records of the proceedings;
• Serving as the official custodian of city records, receiving and responding to requests to inspect public records in accordance with the New Mexico Inspection of Public Records Act;
• Serving as custodian of the city corporate seal and attesting the mayor's signature on all official documents;
• Serving as the chief election official for the City of Gallup, which includes being responsible for the administration of the City’s regular and special elections;
• Issuing certain licenses and permits for various operations within the City of Gallup;
• Coordinating the codification of city ordinances into the City Code; and
• Posting all legal notices in compliance with state laws and publishes all legal ads and notices for the City.